How to Reply to a Message on Your Mac – OS X Yosemite

messages macWelcome back! We have just covered how send a Message via the Messages app on your Mac. If you missed this article or would like to recap you can visit it here…

In this quick and simple tutorial we will be showing you how to reply to Messages you receive on your Mac computer.

So here we go..

 

Quick Reply Notification on Mac

You will notice if you are not currently using your Mac Messages App the notifications centre will pop up to tell you a new message has been received in the top right corner of your screen. If will pop up with a brief description of the message and buttons that say Reply or Close.

1) To reply to the message click reply

2) A small text box will now come up

3) Enter your reply

4) Hit the return button to send the message

 

Other Ways to Reply to Your Mac Messages

There are other ways to reply to your messages than just the quick reply. The quick reply option is pretty limited as you cannot send any media file or icons.

For a more detailed reply and the option I use most:

1) Open up your Messages Application

2) You will be able to see all your contacts and their message history when you click on them, choose a contact you would like to reply too

3) You will see their full message history in full and deicide what you would like to reply to them with, maybe you would like to add a photo, a video etc?

4) Type your reply in the message box and hit the return button to send your message.

5) If your contact reply’s back to you the message will pop up in the same box with all your message history

 

How to Delete a Message on Mac

1) To delete a message of your own or a recipients click the message once

2) You will notice that message will now be highlighted

3) To delete the message hit the delete key

4) The message is now deleted, the same method also applies for photo’s and videos

 

How to Add Emoji to Your Mac Messages

1) When you are sending a reply to someone you will notice on the right hand side of the message box is an icon of a smiley face

2) Click the smiley face icon

3) Many Emoji icons will now pop up, to use one click on the appropriate icon and it will be added to your message.

 

Activate ‘Do Not Disturb’ on Mac

There may some a point in time where you do not want to be disturbed with incoming messages on your Mac. Sometimes if you are part of a group message loads of reply that may not concern you will keep on coming through. To activate Do Not Disturb:

1) Click on the persons message you no longer want to receive reply’s from

2) At the top right on the message window will be a button names Details 

3) Click Details and you will see a Do Not disturb option to mute the conversation

4) Tick the box Do Not Disturb

5) To deactivate uncheck the box

 

Send a Voice Reply on Mac

To send a voice reply instead of a standard message next to the Emoji icon is an image of a microphone, click and hold to record your message. Release and hit Return key to send.

How To Send a Message From Your Mac – OS X Yosemite

how to send a message on macWith the new software upgrade to Yosemite, Messages has also had a little makeover. Now with Messages you are able to send standard SMS messages to various handheld devices.

 

What is Mac Messages?

Mac Messages is a platform on Yosemite where you can send and receive MMS (Multi Media Messages) and SMS (Short Message Service) messages to family and friends using iOS services and Andriod devices straight on your Mac.

For example when you open up the Messages App on your Mac you will be able to send a text message to say an iPhone your sister is using, and you can also send pictures, video’s, voice memo’s etc.

 

How to Send a Message From your Mac

Sending a message is fairly easy after you have set up the application with your Apple ID and details. For the article on how to set up Messages please click here…

1) On your Dock or Launchpad open up Messages

2) Once in Messages a window will pop up. To add a recipient to send a message too click on New Message at the top of your screen.

3) Another alternative to create a new message is to click on the icon that’s a pad and pen.

4) Enter the phone number of your contact or enter their name (If the person is already in your Mac contact’s their details will come up once the name is entered)

how to send a message on mac

5) To write a message to your contact click your curser in the ‘Message box’ and start writing.

6) To send the message hit the Enter/Return key on your keypad and the message will automatically send to the recipient

7) Remember when you are sending a message to someone on iOS the message will show in Blue (iMessage), if the person is using a blackberry or an android device the message will be green.

8) If you are sending your message to another also using iOS the message will tell you if it’s been delivered or not.

 

How to Send a Photo or Video using Mac Messages

To send a photo or video using  Mac Messages just follow these simple steps below

1) Make sure you have your photo or video at the ready on your desktop or have your iPhoto open

2) Now drag the media into the message area and drop

3) To know it’s been added correctly there will be a little thumbnail of the photo or video in the message area

4) You can also decide to add some text in that media message also

5) To send the message hit Enter/Return on your keypad

If you have Messages also set up on your Mac you will notice after sending a message on any of your devices (Mac, iPhone, iPad, iPod etc) if will show on each of these devices. Sometimes there can be a slight delay in the update so give it some time.

Did you know you can also send a voice message as well? To send a voice message, in the message box there is an icon of a microphone, click and hold the icon to record your message. To send hit the Return button.

How to Attach Location Map onto Mac Calendar

Your handy Mac Calendar app allows you to add a map to any event. The map will show the ‘exact’ location of the event, perfect if like me you have absolutely no sense of direction and are forever getting lost.

 In order to add a location Map to an event you either have to create a ‘new event’ or ‘edit’ an existing one. Bellow is a mini guide on how to quickly do both, just pay attention to the one that suits your needs…

Note: By default your Mac Calendar app will already have one calendar up and running for you to go ahead and personalise straight away. However there is the option to create multiple calendars, ideal if you wish to keep your work and social lives separate. If you have more than one calendar created in this app you first need to select the calendar you wish to save an event to.

How to Send an Invitation on Mac Calendar

 

How to Create a New Calendar Event in OS X Yosemite

1.) Click on the calendar you wish to add an event to. (If you have several calendars created you will see a list of them displayed in the first left hand column in the Mac calendar window).

2.) Next locate the date you wish to add the event to and click on it.

Tip: I think the best View style for this is ‘Day’. To activate this just click on the Day tab at the top of the Mac Calendar window.

3.) In Day view you will be presented with all the time slots of your chosen date. Simply double click on the one that is most appropriate to your event.

4.) A new blue event box will automatically appear.

5.) Double click on the blue box once more to edit.

6.) In the edit box that appears type in the title of your event i.e. Dinner out!

That is the basics for setting up an event in Mac calendar!

 

How to Edit an Existing Calendar Event in OS X Yosemite

Simply editing an event, perhaps altering the time of the occasion, changing the location or adding notes to it, is even easier than setting on up.

1.) Again click on the calendar that houses the event you wish to edit.

2.) Locate the date on which the event occurs.

3.) Double click on the event box, or title and a box will pop up displaying various option you can edit.

 

Adding Location Map to the Event on Mac Calendar…

1.) As described above, as soon as you double click on an event a new box will pop up displaying various details you can add to your event. Directly underneath the event title if an option marked ‘Add Location’.

2.) Click on the ‘add location’ option.

3.) Go ahead and type in the location of your event.

If the location is a business…

a.) If the location is a business such as a local hair dressers or a restaurant like Pizza Express, just type in the name into the location box.

b.) As you tap out these details your Mac calendar will cleverly search for the various addresses and locations. The results will be displayed in an drop down.

c.) Keep an eye on the results, if you spot the correct location simply click to select it.

d.) As soon as you select a suggested address a map of the specific location will automatically load and attach itself to your event.

If the location is an address…

a.) If the location is a just an address, perhaps you are having a friendly gathering at your friends house, just type in the address i.e. 6 Kensington Gardens London…

b.) Using the information you type in your Mac Calendar will automatically generate a location Map and attach it to your event.

Tip: The map attached to you event is only a small image, of you want to get a closer look and the location and surrounding area simply double click on the map and it will enlarge.

How to Use Mac Calendar on OS X Yosemite

Everyone knows a calendar is an essential bit of kit to keep life flowing smoothly. With one forever by your side you will never miss a doctors appointment, a Childs big match, family gatherings,meetings at work or a crucial anniversaries. Unfortunately it is not practical to squeeze an A4 calendar into ones handbag each morning but thankfully the geniuses at Apple Mac have come up with a handy solution – the Mac calendar!

In fact this electronic version is even better than the traditional paper calendars. It is compact and lightweight, can store detailed events and even send you a reminder. What’s more, your Mac calendar application can seamlessly synchronize with other Apple devices such as an iPod or iPhone using iCloud.

 

How to Open Mac Calendar OS X Yosemite

On previous Mac systems you will find your Calendar Application inside your Mac Dock on your desktop. If you can not see it there then you will certainly find it inside your Mac Launchpad app. Alternatively you can search for it using your Spotlight search feature, just tap in ‘Calendar’ into the search box.

Once you locate the Mac Calendar icon just click on it once to boot it open.

mac calendar os x yosemite

Mac Calendar ‘Views’

Your Mac Calendar can display your saved events by day, week, month and year with each viewing style coming with their own perks.

Check out our article ‘How to Change Mac Calendar Views on OS X Yosemite’ for a step-by-step tutorial.

OS X Yosemite Mac Calendar

 

Adding and Editing Events on Mac Calendar

Unlike the conventional paper calendars we love to hang on our kitchen walls, you can add as many events to one day as possible. Instead of writing a code like few words into the mini boxes i.e. pick dog groomers 1ish, Mac calendar allows you to be very detailed and specific. You can get carried away writing the various times, attaching maps of the event locations and even add additional notes.

You are not limited by space either and are free to list as many tasks, errands, appointments and social gatherings as you like. In fact, in one single day there is enough space to assign detailed events every hour.

Check out our article ‘Adding and Editing Mac Calendar Events on OS X Yosemite’ for a step-by-step tutorial.

how to add mac calendar events on os x yosemite

 

How to Add Locations on Mac Calendar

Assigning a location to an event has changed my life, long gone are the days where I turn up at dead end road expecting heaps of chattering people. Now you can attach a map of the exact location for every event, right down to the door number!

Check out our article ‘How to Add Locations to Mac Calendar on OS X Yosemite’ for a step-by-step tutorial.

How to Send an Invitation on Mac Calendar

 

Send Invites with Mac Calendar

Mac calendar comes with a really cool feature that allows you to create detailed events and send them off to friends and colleagues stored in your Mac contacts. While I wouldn’t suggest you take this option over a traditional wedding invitation it is certainly a brilliant way to get everyone in your Mac contacts involved.

Check out our article ‘How to Send Invites on Mac Calendar OS X Yosemite’ for a step-by-step tutorial.

How to Send an Invitation on Mac Calendar

 

Creating ‘Multiple’ Mac Calendars

Your Mac Calendar is an amazing little application than enables you to easily organize your life. The busier your life is the better Mac calendar is for you as it you can create ‘Multiple Mac calendars’. So that is a separate calendar for different areas i.e. one for work, one for social events and another for your gruelling exercise regime etc.

While I would personally prefer to gaze at pictures of cute piglets as I check out the the day aheads errands and scheduled appointments, it would be a bit OTT to have gallery of kitten calendars littering your walls. Plus you would need to have tiny mouse hand writing to fit all the tasks into the individual boxes assigned to each given day.

Check out our article ‘Adding Multiple Calendars on OS X Yosemite’ for a step-by-step tutorial.

Adding Multiple Mac Calendars on OS X Yosemite

 

 

Searching Events on Mac Calendar

Theres nothing worse than being in a rush and trying to decipher your lazy handwriting. With Mac calendar you can almost instantly pinpoint an event.

Check out our article ‘How to Search Calendar on OS X Yosemite’ for a step-by-step tutorial.

how to search mac calendar

 

Customize your Mac Calendar

While we sadly can’t attach leg meltingly cute pics of baby animals to our electronic calendar, there are loads of preferences and options you can alter and customize to make this handy app work perfectly for your needs.

Check out our article ‘Guide to Mac Calendar Options on OS X Yosemite’ for a step-by-step tutorial.

How to Search Mac Calendar Events on OS X Yosemite

Mac Calendars are perfect for those of us who leave busy lives and like to take note of all the planned day to day appointments, tasks, social gatherings in one convenient place. It is a great way to stay ahead of the game and on top of everything.

Unlike the traditional paper calendars we use as an excuse to hang cute pictures of piglets on our kitchen walls, with Mac Calendars there is no space limitations and we are free to save as many daily events as we like, one every hour if you wish. This is perfect for forgetful peeps like me who hate dashing around last minuet and are forever turning up late to things. But of course the more you record on your calendar the more information you have to sieve through, which can be problem….

Say you are in a mega rush because you snoozed the alarm one too many times and you just remembered that you have an new job interview booked in this morning, but can’t remember where on earth it is being held…?! Instead of wasting time manually trawling through your countess calendar entries franticly looking for an familiar word, your can locate the event, date, time and location in an instant with your Macs clever in built spot light search feature…

how to search mac calendar

 

How To Search Your Calendar for an Event

If you are anything at all like me you will have added possibly hundreds of event and notes to your Calendar, while it’s great to do so they can easily get lost. Instead of manually searching for them day by day follow these simple steps to make thing a lot easier…!

1.) First and foremost you need to boot up your Mac calendar Application.

Usually you will find the Calendar icon quietly sitting in your Mac dock on your desktop. If it is not there then you can find it by either looking inside your Launchpad app.

Tip – If you are going to actively use your Mac calendar you need to put it somewhere convenient and easy access, I suggest storing it in your mac doc (if it is not there already of course). If you are not confident on how to do this please check out our article ‘How to add and remove Dock items on Mac’.

2) Once inside your Mac Calendar application you will notice a familiar search bar in the top right hand corner named ‘Search’.

3) Enter a keyword that might be related to your event and hit the enter button. The more specific you are with your keyword or phrase the more direct the result will be.

4) This clever search feature will automatically search through all of your saved events, and will whittle the results down to only provide the ones best matched to your search term.

5.) All the events which are returned containing your keyword will be displayed in a list. Browse through the list for the event you are hunting for. If you find it simply click on it to pull it up to reveal the information you need. However it the first search attempt proves fruitless simply go back to the search box and tap in a new search term clue.

How To Set Up iMessages on Mac OS X Yosemite

imessage set up maciMessages on my Mac is something I can no longer seem to live without! This App is brilliant when you tend to be on your computer more than a few hours per day and if you work online like me.

Mac iMessages work pretty much the same as they do on your iPhone and iPad. Sending pictures, videos and messages via iMessage couldn’t be easier. A reason why I prefer to send messages from my Mac is that I’m faster typing on a computer than my iPhone, pictures and video’s tend to send quicker on your Mac, and you can send work documents and voice memo’s in a flash.

Did you know that Yosemite iMessages is now able to send SMS messages via your Mac too, as before you could only send a message to someone that had their iMessages activated my internet, mobile data etc  that’s Pretty cool eh.

 

How To Set Up iMessage on Your Mac Computer

A lot of people can have a few issues on setting up their Mac for iMessages for the first time, but here is a step by step easy guide on how to set up in minute

1) Firstly you will need to locate your iMessages app by either opening it from your Dock with a click or by going to your application folder and opening it from their.

2) Once you have opened up the application go to the above toolbar and click on iMessage that will be in bold.

3) A menu will automatically pop up > Select Preferences from that menu.

4) Now click the tab that says Accounts

5) You will notice a couple of account options such as BonjouriMessage, Aol etcClick the tab iMessage to proceed as this will be your main account for sending messages.

setting up imessages

6) You will need your Apple ID to activate and set up iMessages. If you have your ID at the ready now’s a good time to enter your ID and password.

7) You will now notice that iMessages is activated with your Apple ID email address for your Mac as the main address.

8) If you would like to add your mobile number to the list select your mobile number which should come up by default when you sign in with your Apple ID. If you mobile number is not an option you can choose to add it in manually.

9) Choose which contact details you would like to start new conversations from your email(s) or phone number. Meaning when you send an iMessage from your Mac the message will arrive at your contacts phone or computer from your phone number or email address. I personally prefer to choose start conversation from my mobile number.

how to use imessages

iMessage Set Up Tips

  • To double check your iMessage is definitely up and running try sending a message to yourself. Either by iPhone, iPad etc.
  • If you have multiple Apple devices set up for iMessage you will receive that same message on all your devices that are activated.
  • Sometimes there can be a delay when turning your computer on to receive iMessages you may have already received on your iPhone.

How to Send Invites on Mac Calendar OS X Yosemite

If you have recently got wind of an important meeting you and your colleagues must attend, or are planning the party of the year and want all of your nearest and dearest to attend without fail, you can use your Mac Calendar to send out invites.

How to Create an Mac Calendar Event for an Invitation

You would first enter the special event into your Mac Calendar, here is a quick reminder on how to add new event…

1.) Open up your Mac Calendar (obviously). You can find you can often find your Calendar icon hiding in your Mac Doc, via Spotlight search or in your Launchpad.

2.) This months calendar will pop up. If the event you are planning is not in the current month, you can flick through the year by clicking on the arrow next to the mini calendar in the left hand column. Select the month in question and it will enlarge in the second column.

3.) Once you have spotted the spoken for date, double – click on it.

4.) A new Mac Calendar event window will pop up. Add in the details of the event.

Tip: If you are going to attach this event to an invite then I suggest you be as detailed here as possible. For example, leave a Time, always an important factor if you wish people to show their faces on time. Location of the event, essential for people to know where to turn up, the map will also be a helpful feature for peeps like myself who have an awful sense of direction. You can also include any addition notes such as ‘black tie dress code only’, or ‘funny flares and hairy sideburns are a must’ (for a 70s party of course..)

How to Send an Invitation on Mac Calendar

 

How to Send an Invitation on Mac Calendar

So now you have created your Mac Calendar Event invitation you are now ready to get the ball rolling and send it off to your contacts.

1) Open up your Mac Calendar application to begin.

2) To edit an event already in your calendar double click on the event name and just make the necessary changes, otherwise just double click on the even itself to pull up a menu.

3)  To invite people click the box next to the invitees.

4) When you start typing a first name or surname a list of people already in your contact will pop up.

5) Select the correct email address to move onto the next step.

6) If you are inviting multiple people separate their names with a comma.

7) When you feel all of the details are correct and you’re ready to invite, click send and your invite will be sent to their inbox.

Congratulation you have just sent your first invite!

Note: You can only send your Mac calendar events off to people that are already listed in your Mac Contacts. If you have made a couple of new friend recently and would like to invite them to your event but need to add them to your Mac Contacts first, please check out our step-by-step mac nerdy tutorial ‘How to Add Contacts on Mac OS X Yosemite’.

How to Change Mac Calendar Views in OS X Yosemite

4 Main Mac Calendar Views…

There are four main ways we can view our Mac Calendars and saved events: by day, by week and by year.

Day View –This is the default view setting that will greet you every time you open up your Mac Calendar. It is the most useful view point as it allows you to access and read all of your saved events and details.

OS X Yosemite Mac Calendar views

The day view is split into three columns.

First column – Will show a list of your multiple calendars (if you have created more than one that is). There will also be a list of categories where you can search for specific events such as birthdays.  At the bottom is a layout of the current month (click on a date in this section and the details of that day will popup).

Second column – The second column is dedicated to the entire day. It will show todays date, what day of the week it is as well as highlight any upcoming saved events and appointments. The day is broken up into hours.

Third column – The third column displays as small image of the month you are on. You can flick through the months by clicking on the little black arrow.

If you would like to see the events of a day in the future, click on a specific date within the Mac calendar and a list of that days events will show. The events will be listed in order of time. Like in a diary, you can enter events every hour if you wish, essential for appointments and handy to keep you on track with your day to day tasks. To read more about a certain saved events just click on it. Depending on how comprehensive you have been you will be able to see the assigned times, map of location and helpful addition notes attached to the event.

 

Weekly View –This will of course show the saved events and appointments you have coming up and scheduled in the weeks ahead. It is always a good idea to take glance at your weekly calendar view at least once a week, maybe every Sunday, just incase you need to urgently order something or prepare yourself to, i.e. buy an birthday gift, or finish of a work assignment.

Mac Calendar view OS X Yosemite

 

When you look at your weekly view you will see the seven days of the week laid out and each ones hourly time slots. The red line is useful incase you do not have a clock around as it shows you where you are in your day.

The week you are currently on will be the first to show however scroll through horizontally to see the weeks in the entire year.

 

Monthly View – The monthly view depicts the same traditional calendar layout we are all accustomed to, listing every day of the month individually and which days of the week they belong to. This is a great way to see what exciting things you have planned, as well ad your cherished days off!

change view on Mac Calendar

Flick through all twelve months of the year by scrolling downwards.

 

Yearly View – This is just fun way to take a quick glance at your year ahead, perhaps see how may weddings and family dinners you have to sit through. The yearly view is particularly useful to help you decide which dates you would like to books off work, for a holiday perhaps.

OS X Yosemite Mac Calendar

Unlike the others, your yearly Mac calendar view is static and will show every month, every week and every day of the current year at once.

 

How to Change Mac Calendar Views in OS X Yosemite

You can easily switch between these four viewing formats with just one simple click.

1.) In order to change and switch between the Mac calendar views you have to have your calendar application up and running. Locate your calendar app icon and click on it to boot it up. You will find the icon ready to go in your Mac dock or in the Launchpad.

2.) As soon as your Mac Calendar window appears you will notice that it is in the ‘daily view’ as this is the default setting.

3.) At the top of the Mac Calendar window are four clearly marked tabs – Day, Week, Month and Year.

4.) Using your cursor simply click on and select the view point you would to view. You can flick through them as many times as you like.

Guide to OS X Yosemite’s Mac Calendar ‘Options’

iCalendar on Mac is a fantastic way to keep your world organised, never forget a important dates or events again. You can keep up to date with loved ones birthday’s, doctors appointments and use it to stay on schedule with work deadlines. You can even set alerts for them so you can be reminded in advance, giving you plenty of time to prepare. You can even create several different Mac Calendar to suit your lifestyle, perhaps one for work, home or even a dedicated Mac calendar for upcoming Weddings etc.

 

How to Set Up Default Mac Calendar

 

Before we explore the various useful Mac Calendar options, we need to set you up with a default Mac iCalendar, then we can jazz it up by activating and editing the various calendar preferences.

How to Set Up Default Mac Calendar

1.) First you need to find your mac calendar app. You will usually spot the calendar icon sitting in your mac doc on the desktop, or by locating it in your Launchpad.

2.) Next click on the Mac Calendar icon to open up the app.

3.) Once the app has fully booted up,  click on the ‘Calendar’ tab in the apps toolbar.

4.) From the drop down menu select the option ‘Preferences’

A new window will pop up, this is your mac calendars personal preferences, In here you will be able to edit settings to ensure your calendar works exactly how you want it to. At the top of the window you will see four tabs: General Accounts, Advanced and Alerts. Lets see what they all offer…

 

Meet the Mac Calendar Options

 

Mac Calendar ‘General’

Below is a list of the general mac OS X Yosemite calendar options you can expect to find, customise it at your will for what suits you best.

OS X Yosemite Mc Calendar general options

  • Days per week – choose 5 or 7
  • Start Week on – Select which day you would like your calendar to start on, default is Monday
  • Scroll in week view by – Choose by Day, Week,
  • Day Starts at – Default is set to 8am
  • Day ends at – Default 18:00
  • Hours at a time – 6 to 12
  • Default Calendar – Choose Work or Home
  • Show Birthday
  • Show Holidays
  • Show alternate Calendar – Choose from Chinese, Hebrew or Islamic.

 

 

Mac Calendar ‘Accounts’

Here you can set up as many accounts as you like from: iCloud, Facebook, Google, Yahoo etc.

OS X Yosemite Mc Calendar accounts

To Add an account, on the left hand side of the options box click the icon that is in the shape of a plus sign (+). Once activated, every time you add an event to these calendars they will all be updated automatically.

To disable an account un-check the option Enable This Account

 

Mac Calendar ‘Alerts’

Listed under the alerts tab are:

OS X Yosemite Mc Calendar alerts

Events – Decide wether you want alerts at time of events, 5 mins before, 10 mins before, 15mins etc or even hours or days before that event has started (perfect to ensure you don’t forget to buy that all important anniversary gift).

All day events – Add alerts for 1 day before even, or the day of the event, 1 week before so you’re extra prepared!

Birthdays – On day of birthday (9am), 1 day before, 2 days before or 1 week before (1 week makes sense to by those pressies early!)

You can select an option use the selected alerts on this computer only, if you deselect the option you will have alerts across your accounts.

At the bottom of the OS X Yosemite Calendar alerts section you will see two final options:

‘Turn off shared calendar messages in Notification Centre’

‘Turn off invitation messages in Notification Centre’

You can turn both both of these one by ticking the relevant boxes, opt to have neither of them activated or just one out of the two.

 

Mac Calendar ‘Advanced’ Tab

Most of these options are unchecked by default, to activate them just tick the box and it will automatically be taken into account.

OS X Yosemite Mc Calendar advance options

Turn on time zone support

Show events in year view

Show week numbers

Open events in seperate windows

Ask before sending changes to events

 

Once you close down your Mac Calendar it will disappear from view but remember all of your events will be securely saved. A great fast track way to view your calendar on mac is to swipe two fingers across your trackpad to the right, this should bring up your dashboard and Calendar options.

Please keep posted for the next part of our Calendar article where we will be doing a tutorial on creating events.

Adding Multiple Mac Calendars on OS X Yosemite

You may be thinking “what on earth is the point in having more than one Mac calendar… that is just confusing right?!”

Well, creating more than one Mac Calendar can be very handy, especially if you like to keep your professional life separate from your private and social one.

mac calendar os x yosemite

For instance you may want to set up a Mac calendar solely for work purposes and use it to list all of your scheduled meetings and work related errands. Perhaps you need one for school to help and encourage you to revise for important exams and crucially stop you from turning up to an English literature test wearing a bloody Macbeth costume eek. You could set up a Mac calendar to list all of your loved ones birthday parties and gatherings, my sister-in-law has one just for wedding invitations, she has 12 to attend this year already! You may also need one for your kids activities and another for your social clubs and bingo nights, the possibilities are endless!

If you have a lot going on in your life and like to be organised and detailed in your events, then your days could end up looking comically long and awkward to print out… Another major benefit to embracing individual Mac calendars is that you can print them out separately and see exactly what’s what.
Who likes to mix work and play?

Adding Multiple Mac Calendars on OS X Yosemite 

 

How to Add a New Mac Calendar

Adding a new Mac Calendar into the mix is very simple stuff, just follow the step-by-step guide bellow…

1) Open up your Mac Calendar. You will usually find the icon lurking in your Mac Doc on your desktop. If not you can either hunt it down using your spotlight search box in your toolbar or by browsing your launchpad.

2) Once inside your Mac Calendar application click on the File tab and from the drop down menu select New Calendar.

3) Or if you like to get fancy you can use the Mac keyboard shortcut + cmd + N (this only works if you have updated to OS X Yosemite system).

 

How to Personalise your Mac Calendars

This section isn’t just about letting your creative juices flow, if you have created multiple Mac Calendars then I suggest you personalise them a little to make them easier to identify, so you immediately know which one is which.

1) On the top of your Mac Calendar window you’ll see a toolbar and an option saying ‘Calendar’, please click this option.

2) Please select a calendar you wish to edit and personalise.

3) Right click on your trackpad whilst on the calendar you would like to change, this will make a menu of options pop up.

4) Click on the ‘Get Info’ option.

5) Now you can easily rename your calendar and even add or change an existing colour. Come on we all love an opportunity to personalise don’t we 😀

6) Did you know that you can also publish cMac Calendar online, so for example if a work colleagues needs details that can view your published calendar they were invited to view. So big and small businesses use iCalendar to keep their staff in the know.

7) To add someone to view your Mac calendar click the plus (+) sign and share. If will ask you for a name and an email address and you’re set to go.