iCalendar on Mac is a fantastic way to keep your world organised, never forget a important dates or events again. You can keep up to date with loved ones birthday’s, doctors appointments and use it to stay on schedule with work deadlines. You can even set alerts for them so you can be reminded in advance, giving you plenty of time to prepare. You can even create several different Mac Calendar to suit your lifestyle, perhaps one for work, home or even a dedicated Mac calendar for upcoming Weddings etc.
How to Set Up Default Mac Calendar
Before we explore the various useful Mac Calendar options, we need to set you up with a default Mac iCalendar, then we can jazz it up by activating and editing the various calendar preferences.
1.) First you need to find your mac calendar app. You will usually spot the calendar icon sitting in your mac doc on the desktop, or by locating it in your Launchpad.
2.) Next click on the Mac Calendar icon to open up the app.
3.) Once the app has fully booted up, click on the ‘Calendar’ tab in the apps toolbar.
4.) From the drop down menu select the option ‘Preferences’
A new window will pop up, this is your mac calendars personal preferences, In here you will be able to edit settings to ensure your calendar works exactly how you want it to. At the top of the window you will see four tabs: General Accounts, Advanced and Alerts. Lets see what they all offer…
Meet the Mac Calendar Options
Mac Calendar ‘General’
Below is a list of the general mac OS X Yosemite calendar options you can expect to find, customise it at your will for what suits you best.
- Days per week – choose 5 or 7
- Start Week on – Select which day you would like your calendar to start on, default is Monday
- Scroll in week view by – Choose by Day, Week,
- Day Starts at – Default is set to 8am
- Day ends at – Default 18:00
- Hours at a time – 6 to 12
- Default Calendar – Choose Work or Home
- Show Birthday
- Show Holidays
- Show alternate Calendar – Choose from Chinese, Hebrew or Islamic.
Mac Calendar ‘Accounts’
Here you can set up as many accounts as you like from: iCloud, Facebook, Google, Yahoo etc.
To Add an account, on the left hand side of the options box click the icon that is in the shape of a plus sign (+). Once activated, every time you add an event to these calendars they will all be updated automatically.
To disable an account un-check the option Enable This Account
Mac Calendar ‘Alerts’
Listed under the alerts tab are:
Events – Decide wether you want alerts at time of events, 5 mins before, 10 mins before, 15mins etc or even hours or days before that event has started (perfect to ensure you don’t forget to buy that all important anniversary gift).
All day events – Add alerts for 1 day before even, or the day of the event, 1 week before so you’re extra prepared!
Birthdays – On day of birthday (9am), 1 day before, 2 days before or 1 week before (1 week makes sense to by those pressies early!)
You can select an option use the selected alerts on this computer only, if you deselect the option you will have alerts across your accounts.
At the bottom of the OS X Yosemite Calendar alerts section you will see two final options:
‘Turn off shared calendar messages in Notification Centre’
‘Turn off invitation messages in Notification Centre’
You can turn both both of these one by ticking the relevant boxes, opt to have neither of them activated or just one out of the two.
Mac Calendar ‘Advanced’ Tab
Most of these options are unchecked by default, to activate them just tick the box and it will automatically be taken into account.
Turn on time zone support
Show events in year view
Show week numbers
Open events in seperate windows
Ask before sending changes to events
Once you close down your Mac Calendar it will disappear from view but remember all of your events will be securely saved. A great fast track way to view your calendar on mac is to swipe two fingers across your trackpad to the right, this should bring up your dashboard and Calendar options.
Please keep posted for the next part of our Calendar article where we will be doing a tutorial on creating events.
Latest posts by Sophie (see all)
- Best Mac AntiVirus Apps – What to Look For? - November 10, 2015
- Best Mac AntiVirus Apps – ‘What to Look For’ Continued… - June 5, 2015
- Top 12 Ways Apple Macs Get Viruses – Pt 4 - June 3, 2015