As you might have just found out you cannot send and receive emails via your Mac until you set up your email account on Mac Mail. Whether you have one account or five, they can all be added as and when you please, but right now lets focus on setting up the first one for you:
1) On you Mac Dock just click on the Mail icon to open it.
2) Once the App is open go to the toolbar at the top of your screen and select Mail > Preferences > Accounts
3) Click the Plus option (+) to add your first email account. Click (-) to remove an account for future reference.
4) Mac Mail should now ask you for some details such as your email address, name and password for that particular account. Go ahead and enter them.
5) Choose your email account type: these include IMAP, POP, Exchange or Exchange IMAP.
Sounds a little confusing I know but here is what they stand for to make things easier… POP is an old technology, while IMAP is a lot better bearing in mind your email service provides it for you. With IMAP the email will stay located on the IMAP server and won’t get thrown into another device. Basically meaning you’ll be able to view your emails on your smartphone, Mac or iPad with ease.
6) Back to the non technical mumbo jumbo – lets give your email account a description so you know which email provider it is from. For example if you have say ‘five’ email accounts connected and synced to your Mac Mail application, when you are greeted with new email alert you will have a very difficult time figuring out exactly which email account and address it came from, so always label it accordingly.
7) The next step is to enter your IMS (Incoming Mail Server) e.g imap.gmail.com
8) Finally for security reasons please write in your user name and email password and hit the continue button. Congratulations your first email account on Mail should now be up and running and ready to receive and send emails via your Mac. Whoop!
How Will you Know when an an Email Comes to Mac Mail?
Mac Mail is a brilliant app as it prevents the laborious task of logging into every email account you own just to see if any mew messages have arrived. Mac Mail takes the headache out of checking your emails, as it will tell ‘you’ when a message arrives into your inbox. As you can sync multiple email accounts and addresses up to your Mac Mail application, it acts as one stop hub for all of your incoming and sent mail.
As soon as a new message arrives to one of your addresses the Notification Centre on your Mac will pop up alerting you. The new email alert box will appear in the upper right hand corner of your screen.
What You Might Not Know About Mail…
- Has a smart in-build spam filter
- You can send files up to 5GB, which is a lot better than most email providers.
- Has a clever search option to find important emails by keyword that have been lost by many hundreds of emails!
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