It is one of the mostly widely used documents on our Mac, but a lot of us don’t actually have a clue what on earth as ‘PDF’ file is and why is it so special…
A PDF stands for ‘Portable Document Format’, which means you can create a PDF file in any program on your Mac. it saves the document exactly how it is including all graphics, Logo’s and images and everyone from a Mac user to a PC user will be able to open it. You don’t even need software on your computer to be able to view a PDF, basically anyone and everyone can easily view it. Say for example you design and create a PDF using Mac Preview or something a little more complicated and professional like Adobe Photoshop, there should always be an option to save that file as a PDF, and someone without a snazzy expensive software such as Photoshop will still be able to open the PDF document with no problems. This is why it a PDF is one of the most useful documents to have.
Pros and Cons to PDF Files
What are the pro’s and cons of using and sending files via PDF’s because lets be honest there are always nay and yay’s to a situation.
1) As discussed absolutely anyone can open up and view a PDF for reading even if they do not have the specific software it was originally designed with.
2) Compact file size, always a bonus when concerned about document space. PDFs are a great way to send long documents via email.
3) A super quick and fool proof way of sharing a document.
4) PDF’s are easy on the eye and look professional if designed right.
5) Easy to print off and keep organised.
6) You can insert links, images, logo’s and most graphics
Bear in mind when creating a PDF it may not always resemble the original document exactly (although it is supposed to), this may be caused by the positioning of the images and a change in font styles etc.
As some of us may be aware, PDF’s are not exactly worlds the easiest documents to edit at the best of times. This can be a right pain when you are in a rush and you need to add a signature or text to the document. There are however special softwares available that allow you to edit your documents without too many problems. Nevertheless editing a PDF is still miles easier and far less hassle then printing off a text document, signing it and then scanning it back into the computer… urgh!
PDF’s are usually formatted to an A4 size, so yes perfect for printing, but not so great for viewing online… it is not designed to fit your screen and so may require lots of scrolling if reading the document online.
We’re all used to a speedy internet service (if you’re lucky!). Reading a PDF Online is can take some time. Usually when clicking on a PDF straight from the search engine or from a website the browser first has to download the file before you can view and read it, if it happens to be a large document you may find yourself making a cup of tea before it’s finished the downloaded process!
I kid you not, these issues are pretty minor in comparison to the pro’s of a PDF, it’s a fantastic file format and continues to be a favourite with computer users all around the world.
Please keep an eye out for our next article on the Best Mac Programs to Read a PDF.
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